By implementing SMART Business Process Applications and Workflow Solutions, Digital Documents can help organisations streamline their business processes and manage a document’s activity throughout its lifecycle, from initial capture right through to archiving. This enables businesses improve efficiencies in information handling, complying with regulatory obligations, increasing productivity and reducing costs. We offer a flexible and robust solutions delivery model to meet all business-processing requirements. All our solutions can be supported by our outsource services team.
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On receipt of supplier invoices, traditional paper-based processes are time-consuming and labour-intensive, making them more prone to error and delay. Bottlenecks in the system can lead to late payment penalties.
With Digital Documents on-demand AP, documents are scanned upon receipt and entered into an automated workflow for approval. Invoices are dispatched to the appropriate business units where authorised personnel receive alerts that prompt them to sign off the document in a timely manner. |
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The creation, processing and approval of expense reports take up a disproportionate amount of time and energy in most organisations. Paper-based and labour-intensive, the task is also prone to error.
By automating and streamlining the entire process with Digital Documents on-demand Expense Manager, organisations can increase control and visibility of claims and automatically enforce companywide expense policies and procedures. |
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Most organisations struggle with manual procurement processes that are bogged down in paperwork. Form-based procedures are more prone to error and delay, while lack of visibility exposes the organisation to inappropriate spends and wasted money.
With Digital Documents on-demand eReq, purchasing is streamlined and automated. The process draws on centrally stored information about suppliers, with drop-down lists of approved vendors/items. Step-by-step workflow ensures requisitions are only approved by authorised people in a timely manner, avoiding unapproved purchases and ensuring the best price is achieved. |
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Businesses that need a signed delivery docket to action an invoice always run the risk of costly delays and mistakes. Every time an employee has to follow a paper trail and track down a document it impacts on productivity and cash flow.
To take people and paperwork out of the process, Digital Documents on-demand POD streamlines the procedure and improves visibility. Dockets are scanned into a central database and automatically linked to the corresponding invoice. |
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Traditional disaster recovery solutions keep the wheels turning but recovering critical documents is slow. There may be a need to see customer or supplier contracts, for example, and there is ongoing pressure to demonstrate regulatory compliance regardless of unforeseen disaster.
Digital Documents on-demand Online Safe provides an effective strategy for business continuity, combining a secure and safe environment with high accessibility. Each file is assigned a digital fingerprint in the Content-Addressable Storage (CAS) system which ensures authenticity and uniqueness. |
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Employee records along with documentation around employment legislation make the HR function synonymous with paperwork. The need for confidentiality and compliance compound the problem, all made more difficult by manual processes and physical files that can lead to information going astray.
Digital Documents on-demand HR allows organisations to store and collate the information electronically in a secure and legally compliant environment. Simplifying personnel record storage, it significantly reduces the amount of paperwork involved in the complete HR lifecycle, from receipt of CV to employee termination. |
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Do you want to manage incoming post more efficiently?
Mail Room Manager provides controlled access to incoming mail by employees at any location. |
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While many organisations will meet their business needs with the Digital Documents on-demand application suite, others will look for customised solutions that align more closely with their unique business processes. Typically, they will want to solve process pain points that are heavily dependent on paperwork and manual input.
Loan applications, claim processing, sales management and any business function that involves document sharing, approvals, compliance and version control, can be transformed with the Digital Documents on-demand Build Your Own platform. |